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Ministry making progress in e-filing to become paperless

DUBAI — A large number of documents and papers belonging to various sections at the Ministry of Economy (MoE) have been saved in electronic files in a bid to turn all paper records at the ministry into e-records as part of a project launched by the ministry during March this year to make the working at the ministry paperless.

An agreement in this connection was signed in March by the ministry with Metrofile Middle East , a company specialist in providing customer-focused information management solutions that cover the information life cycle, according to Eng Mohammed Ahmed bin AbdulAziz Al Shehi, Under-secretary of the Ministry of Economy for Planning Sector.

The e-filing is basically aimed at easing and streamlining the procedures among the employees of the internal sections at the ministry. It will enable applicants to complete their transactions online without resorting to paper records.

The system allows e-signatures as well.

The Metrofile is working on filing around 25,000 documents daily as it is currently doing its best to increase the e-filing rate to reach 50,000 papers daily.

The project is divided into two phases as Metrofile will have all e-files belonging to the Trademark Section at the Ministry completed by the year end. The second phase will cover the remaining sections scheduled to be concluded by the middle of 2008.

The e-filing at the Ministry of Economy is aimed at saving, documenting, and unifying the currently existing database, pointed out Al Shehi, adding that the electronically filed record is a backup of the paper record and it will protect it from damage and loss due to fire or any other reason.

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