Building records project to be completed next year

DUBAI - The Dubai Municipality has completed more than 30 per cent work on a project to convert records of building licences into electronic format. The project taken up in November last year is expected to be completed by the middle of next year.

By A Staff Reporter

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Published: Sun 18 May 2003, 12:00 PM

Last updated: Wed 1 Apr 2015, 11:04 PM

Mohammed Abdul Kareem Julfar, assistant director-general of the Dubai municipality for technical services, and Abdul Hakim Malik, director of the information technology department, had a look at progress of work on the project at the old municipality building.

The municipality had signed in June last year a contract with specialist firm DocMan for executing the project.

Mr Malik said the project aimed at converting all building licence records of the Building Permits and Regulations Section of the Buildings and Housing Department from the paper to the electronic format.

The project will preserve records right from the inception of the municipality to date and documents will be protected from loss or damage.

Mr Malik said that the project would make available all the documents in electronic format to officials of the municipality for review and help them avoid searching for original documents. It will also save time, effort and money, he added.

The database of the municipality was being used in the project to avoid re-entry of data.

The results of the project were also entered in the documentation administration system of the municipality.

The is also being linked to the new information system of the buildings and housing department.

Mr Malik said the project would help enhance services pertaining to building licensing.

Nasser Abu Qamar, the project manager of the information technology department, briefed senior officials on the progress of the project. He said a bar code system was being used to ensure maximum accuracy, while old documents were restored before being electronically processed.

He said the project had been a success and he attributed it to the employees of the departments of buildings and housing, administrative affairs, Dubai Central Laboratory and information technology.

Mr Abu Qamar said that efforts were being made in cooperation with the contracting company to formulate bases and rules to implement the project and mechanise all steps to reduce the use of manual labour and minimise errors.

He said the operations of the project did not just confine to copying the documents, indexing and saving them.

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